Running Effective Meetings
Organisations need teams that are engaged, productive and know what they’re working towards. How can leaders to get the best out of their people? As we previously highlighted the ability to run effective and efficient meetings, of all types, is one of the four important pillars in high performance amongst teams.
- What degree are your meetings regular and effective?
- What is the best thing about your meetings and how could this be developed and replicated across many meetings?
- What is the one thing about your meetings that is missing or could be done differently?
Not every meeting is the same though and therefore not every meeting should be treated in the same way. Here we go through some tips for the main types of meetings that you are holding in your organisations.
- Team meetings
Good operational meetings are the engine of great performance. However, their success is often left to chance.
- In operational meetings stick to the agenda no matter how interesting a new topic appears, don’t get distracted!
- No story telling, i.e, reasons, explanations, justifications, causes. This wastes time and energy. Give the minimum facts to allow the meeting attendees to determine the right actions
- Reveal rather than conceal. Team members must make it easy for meeting attendees to find the information they need.
- Only four task states – done, on plan, at risk and missed. The sooner a team can allocate the state of the task the sooner you can decide what actions, if any, need to be taken.
- Problem solving meetings
To successfully conduct efficient problem-solving meetings, the team first need to define and clarify the purpose of the meeting and utilise the most suitable method to help them achieve the goal.
- Relationship meetings
It is amazing how many teams leave relationship building to chance or expect all relationship building to happen over a shared drink or pizza. Like everything if your aim is to build relationships within the team then as the leader you must make this the focus and reason for the meeting. To develop team relationships and trust you need to:
- Develop insight between colleagues.
- Understand what makes colleagues tick.
- Grow commitment between colleagues.
- Support and develop each other.
Try these tips and just see how the effectiveness and efficiency of the meetings inside your organisation improve and the overall morale in your organisation changes.
The next in our Creating High Performing Teams series looks at how to create a culture of alignment and accountability. Remember to win a race we all need to be rowing in the same direction.
For more information on Creating High Performing Teams please attend our FREE webinar on the 24th Feb.